We know that HR compliance tasks aren’t very exciting to most business owners but they’re an important part of running a successful business. In order to protect yourself from fines and potential lawsuits, as an employer, you must know and understand all current laws and regulations that apply to your business. There is a long list of federal and Hawaii employment laws and regulations but today we’re going to talk about labor law posters. Ordering and displaying labor law posters falls into our top 5 most important HR compliance tasks for small businesses.
Working with an experienced HR expert, whether in-house or in a partnership with a Professional Employer Organization (PEO), is the best way to ensure that your business is compliant. At Makai HR, we do everything we can to support our clients’ HR needs, including helping with labor law posters. If you haven’t already purchased a 2023 Hawaii labor law poster, Makai HR is offering the required posters for Hawaii-based businesses FREE! Simply fill out this form to receive your free poster, even if you are not a Makai HR client! (Limited time offer.)
Why are Hawaii and Federal Labor Law Posters Important?
So, why are labor law posters important? To start with, there are legal requirements for labor law posters. Federal and state laws require that “covered” businesses with one or more employees obtain all mandatory federal and state labor law posters and hang them in a conspicuous area frequented by all employees so their whole staff can see them. Any time labor laws change, these posters must be replaced. Failure to display the appropriate and up-to-date posters can result in government penalties, fines, and lawsuits. The easiest way to stay on top of this compliance task is to buy federal and state “all-in-one” posters on a regular basis or to work with Makai HR!
Why are labor law posters required?
Federal and state laws require employers to display posters to ensure that employees have access to information about employment rights, including their rights under the Occupational Safety and Health Act (OSHA), the Family Medical Leave Act (FMLA), and minimum wage laws.
What are the basics of what must be included in labor law posters?
Hawaii State posting requirements:
- Hawaii minimum wage
- Hawaii unemployment insurance
- Hawaii workers’ compensation and disability
- Hawaii wage and hour
- Hawaii job safety and health protection
- Hawaii employment discrimination
- Hawaii whistleblowers protection
- Hawaii dislocated workers/plant closing
Federal posting and notification requirements:
- EEOC Equal Employment Opportunity is the Law
- Fed-OSHA “It’s the Law” notice
- Federal minimum wage notice
- Employee polygraph protection notice
- FMLA notice
- USERRA rights and benefits notice
- Payday notice
- IRS EITC / Notice 797 / W-4 Notice
- Pay transparency non-discrimination
- Migrant and Seasonal Agricultural Worker Protection Act (MSPA)
- H-2A Rights Agriculture Labor Law
Note: Not all businesses are required to post every one of these posters and this is not meant to be an exhaustive list. Please contact Makai HR to confirm the complete list of labor law poster requirements for your business.
Not excited about employer laws? That’s okay; we’ve got you covered through HR outsourcing! When you partner with Makai HR you can get on with the business you are trying to grow while we take care of your employee needs from payroll to taxes, health insurance/benefits and worker’s compensation. You also gain peace of mind that you are compliant with all of Hawaii’s employer laws (if you’ve ever looked you know that the list is very long and changes happen). When choosing a PEO to partner with, there are many things to consider including cost, services, and technology solutions.
With the cost of doing business in Hawaii at record highs, we know how important it is to keep labor costs in line with revenue. Our plans are priced competitively and include value-added services like time-in/time-out systems. Our customized PEO solutions are tailored to the size of your business and specific needs. We offer a 100% paperless solution which means that your employees can manage their needs through a computer, tablet, or phone. We can truly improve your employees’ work benefits while freeing you up to operate your business.
What are you waiting for? Companies that partner with a PEO benefit from 7-9% faster growth, 10-14% lower employee turnover; and they are 50% less likely to go out of business. Contact us today to get started!