How to Use the Onboarding Process to Build a Great Team

August 15, 2019 Written by Oralie Chapman

Entrepreneurs who are ready to grow their team need to make lots of decisions; including the types of employees they need to hire, the pay structure they will use, and the employee benefits they will offer. From there the advertising and interview process is used to find and choose the right employees. Once employees are chosen, employee orientation and onboarding starts. Onboarding is the process of helping a new employee understand the company culture and values and getting them the tools and information they will need to begin working for the business.

How to use the onboarding process to build a great team


After choosing the right job candidates, it’s time to start the orientation process. Orientation should not be confused with onboarding, and includes filling out paperwork, signing up for employee benefits and other necessary tasks. After the paperwork is done, employers should be focused on how to integrate their employees into the company; this is where onboarding comes into play. HR experts recommend creating a strategic onboarding process that lasts for the first year of employment. Strategic onboarding gives employees the tools they need to fit in, bring their skills to the table and succeed; and this dramatically increases employee retention.


How to create a strategic onboarding process


In order for the onboarding process to be successful, owners and managers must be on the same page. To do this they will decide when onboarding will start, how long it will last, who will play what role in the process and what impression you want employees to have after their first day, month and year. From there, the team will decide what new employees should know about the company culture, values, mission and work environment and what goals they will set for new employees. Finally, the team should decide how they will measure the success of the program at the end of the process.


Creating and committing to this process is a great way to build a team of happy, productive employees who will want to stay with your business long-term.


Using an onboarding portal


One of the most efficient ways to manage onboarding is to use an online onboarding portal. In an onboarding portal, new hires will find engaging content relevant to where they are at in the process. Team members and managers can write welcome messages, details about the team or department they will be working with, information about employee perks like tea and coffee in the break room, and an online copy of the employee handbook.


Partnering with Makai HR


Not excited about orientation and all the administrative tasks that go along with hiring a new employee? That’s okay; we’ve got you covered through HR outsourcing! When you partner with Makai HR you can get on with the business you are trying to grow while we take care of your employee needs from 401(k) plans to payroll, taxes, health insurance/benefits, and worker’s compensation. You also gain peace of mind that you are in compliance with all of Hawaii’s employer laws (if you’ve ever looked you know that the list is very long). When choosing a PEO to partner with, there are many things to consider including cost, services and technology solutions.


With the cost of doing business in Hawaii at record highs, we know how important it is to keep labor costs in line with revenue. Our plans are priced competitively and include value-added services like time-in/time-out systems. Our three tiers of PEO service plans are tailored to the size of your business and specific needs. We offer a 100% paperless solution which means that your employees can manage their needs through a computer, tablet or phone. We can truly improve your employees work benefits while freeing you up to run your business.


What are you waiting for? Companies who partner with a PEO benefit from 7-9% faster growth, 10-14% lower employee turnover; and they are 50% less likely to go out of business. Contact us today to get started!